CONSTITUTION of the Early Modern Union of Scholars (EMUS)
These bylaws are adopted to ensure
fairness, order, and clarity in the structure and operation of the Early
Modern Union of Scholars, in accordance with the applicable policies and
procedures of the University of Georgia.
ARTICLE I: Name
The name of this organization or association shall be the Early Modern Union of Scholars (hereafter abbreviated as EMUS).
ARTICLE II: Purpose
The purpose of the EMUS will be to encourage fellowship among students specializing in early modern subjects, to share information and scholarly resources pertaining to early modern studies, and to aid early modern students in their professional development through activities such as writing workshops and conference presentations.
The purposes of the association are exclusively educational, literary, charitable and no other, and in the furtherance of only these purposes the particular business and objects of said corporation shall be the following:
1. To provide a medium for the exchange of information and resources that can aid students studying the early modern era.
2. To make available to students information about professional conferences, opportunities for publication, and other events of interest to early modern scholars.
3. To plan, organize, and administer projects for advancing the study of early modern subjects.
4. To provide assistance to other societies, departments, or individuals conducting programs and projects in early modern studies.
5. To welcome new early modern students to campus and otherwise foster a sense of professional fellowship among students specializing in early modern studies.
The ASSOCIATION shall not otherwise engage in activities that do not, in themselves, further one or more exempt purposes, except as same do not represent a substantial part of its activities.
ARTICLE III: Membership
a. Membership shall be limited to
regularly enrolled University of Georgia graduate students specializing
in an early modern (Medieval, Renaissance, or 18th century) area of study
and to alumni of a graduate program at the University of Georgia who specialized
in an early modern area of study.
ARTICLE IV: Dues and Funding
The EMUS has no dues required of its members. Members may voluntarily contribute to the organization, and the officers are encouraged to raise money for special events by charging admission to special events, applying for grants to fund activities, or seeking financial support from faculty or others.
ARTICLE V: Officers
The Officers of EMUS will be the President, Vice President, Secretary/Treasurer, and Events Coordinator. The president may add additional temporary offices and appoint people to fill them for the single semester of his or her presidency, should the need for an additional office arise. The EMUS will not have an official faculty advisor, but will seek guidance from various faculty members in our area of study as needed.
Each officer shall be elected for one academic semester beginning at the EMUS first meeting of each semester and shall continue in office until the next semesterís first meeting, in the manner prescribed in the Bylaws. The duties of the Officers shall be such as usually pertain to the offices held and also any other duties as may be assigned by the President or prescribed by the Bylaws.
In the case of death, resignation, or inability to serve of the President, the Vice President shall assume duties of the vacant office. Officers to fill any further vacancies shall be appointed by the President.
ARTICLE VI: Meetings
The President shall convene a meeting at the beginning of each academic semester. This meeting will be announced by electronic mail two weeks ahead of time. In the event that the President is unable to convene this meeting, the Vice President will do so. At this meeting, which the President shall chair, the membership will elect Officers for the semester, choose projects for the EMUS to pursue, and participate in unstructured social discourse.
The President may call other meetings throughout the year to carry out the business of the organization. The President may also convene the membership for special programs or social events sponsored by the EMUS.
ARTICLE VII: Quorum
A simple majority of the members shall constitute a quorum. When, at the discretion of the President, the Officers transact business by electronic mail, a simple majority of the members shall constitute a quorum, providing that fourteen (14) days shall have elapsed between the mailing of a proposal with ballot and the counting of the returns.
ARTICLE VIII: BYLAWS
This Constitution of the EMUS shall be ratified by a two-thirds (2/3) affirmative vote of the first EMUS meeting of each academic semester. The EMUS will also adopt bylaws by a two-thirds (2/3) affirmative vote in order to specify procedures for holding meetings, to change operating procedures so long as they remain consistent with this Constitution, to constitute and empower permanent or recurring committees, and to authorize awards and prizes. New bylaws, or amendments to existing bylaws, may be proposed by the Officers, by action of the first meeting of each semester, or by petition of members. However such bylaw proposals originate, the membership shall vote on them at the next meeting.
If approved by two-thirds (2/3) of the members present and voting, the bylaw changes take immediate effect. If the members present and voting do not concur at this stage, the President must submit the proposed changes to a mail (paper or electronic) ballot within sixty (60) days, with two-thirds (2/3) of the returned votes required for ratification. If the meeting refuses to concur with a bylaw proposed by the Officers, then the Officers may, at their discretion, submit the issue to mail (paper or electronic) ballot, with two-thirds (2/3) of the returned votes required for ratification. The Secretary/Treasurer shall count the ballots.
ARTICLE X. AMENDMENTS TO THE CONSTITUTION
A proposed amendment to the Constitution shall be presented in writing to the Secretary by not fewer than two Officers or not fewer than five voting members. The Secretary shall inform the other Officers of the proposed amendment. If the proposed amendment is approved by a simple majority of the members, the proposed amendment shall be published to EMUS members by mail (paper or electronic) and voted upon either at the next meeting of the membership, which meeting shall not be less than fifteen (15) days following such publication; or by ballot mailed (whether paper or electronic mail) to all active members, the counting of such ballot shall be four calendar weeks after such mailing. The amendment shall become effective upon adoption by a simple majority of the active members voting.
ARTICLE XI. DISSOLUTION
The EMUS may be dissolved by a vote
of three-fourths (3/4) of the members providing that notice of the proposal
to dissolve the EMUS together with the full text thereof and the name(s)
and address(es) of the proponent(s) shall be sent to all members of the
EMUS at least ninety (90) days prior to the vote to dissolve.
THE EMUS BYLAWS
Bylaws that are set forth in this Constitution shall constitute the Bylaws of the EMUS which may be amended as provided for in Article X of the EMUS Constitution.
Membership shall be limited to regularly enrolled University of Georgia graduate students specializing in an early modern (Medieval, Renaissance, or 18th century) area of study and to alumni of a graduate program at the University of Georgia who specialized in an early modern area of study. Membership shall not be denied to any person because of age, race, sex, religion, handicap, sexual orientation, or national origin. Nor shall membership be restricted by grade point average, publication record, or a studentís enrollment in a particular course or department.
Members will identify themselves to the Officers, either by attending a meeting of the EMUS or by mailing (either paper or electronic) a request for membership to one of the officers. Each member will be added to the subscription list for the EMUS listserve and is entitled to notification of special events, meetings, and projects. Active members will also participate in the EMUS projects chosen at the first meeting of each academic semester. When a member chooses to resign by writing one of the members of the Officers, that person shall usually be removed from the listserve.
Should the Officers identify a member as someone injurious to the aims of the EMUS (Article II of the EMUS Constitution), the Officers may expel that individual. First the Officers will vote to consider the memberís expulsion, and the vote must be unanimous. Next the Secretary will compose and send a letter to the member in question, explaining that the Officers deem that individual to be someone injurious to the aims of the EMUS. If the individual wishes to resign at that point, the Officers will stop the expulsion process. If the individual wishes to meet with the Officers to discuss the state of affairs, one such meeting must be arranged. Finally, if the Officers continue to feel that expulsion is appropriate, they must vote unanimously to submit the expulsion to the membership for a mail vote (paper or electronic) within thirty (30) days. Expulsion shall require a two-thirds (2/3) majority of the membership.
2. Honorary Members
If the EMUS so desires, they may at the first meeting of the semester select individuals who have advanced the aims of the EMUS (specified in Article II of the Constitution) for Honorary Membership. Such individuals will usually be people who are not directly associated with the University of Georgia, but who have made a significant contribution to early modern studies on this campus. Members desiring to make such a nomination should send it to the Officers, who will vote on whether to pass the nomination on to the membership at large. The nomination will then be mailed (either paper or electronic) to the membership for approval by a two-thirds (2/3) vote. The Secretary will count the ballots, but will not normally release the number of the vote for honorary membership.
The EMUS has no dues required of its members. Members may voluntarily contribute to the organization, and the officers are encouraged to raise money for special events (such as conferences or guest speakers), by charging admission to special events, by appropriate sales (e.g., book sales), applying for grants to fund activities (from departmental funds or from the Student Association), or seeking financial support from faculty or others.
4. The Officers
The Officers of EMUS will be the President, Vice President, Secretary/Treasurer, and Events Coordinator. The President may add additional temporary offices and appoint people to fill them for the single semester of his or her presidency, should the need for an additional office arise. The EMUS will not have an official faculty advisor, but will seek guidance from various faculty members in our area of study as needed.
1. The President will convene and preside over meetings, serve as the Chief Executive Officer of the EMUS, and appoint, with the advice and consent of the Officers and the members, any temporary offices to be held for the duration of a single semester. The duties of such temporary officers will be decided and announced by the President at the time of the appointment.
2. The Vice President will preside over meetings in the absence of the President, as well as manage and oversee the conduct of all elections for offices. The Vice President will also serve as the EMUS webmaster, managing and updating the EMUS online blog and calendar.
3. The Secretary/Treasurer will keep accurate minutes of the meetings of the EMUS, and post the minutes on the EMUS listserve or the EMUS online blog within a week after each meeting, and maintain all correspondence necessary to the EMUS. The Secretary/Treasurer will also oversee all fund-raising or revenue-generating enterprises engaged in by the EMUS; collect and disperse funds pertaining to such enterprises; and be responsible for any checks, bank accounts, and financial statements of the EMUS.
4. The Events Coordinator, when a
majority of the members agree that a special event (such as group attendance
at a professional conference) is desired, will be in charge of scheduling
and planning such events. The Events Coordinator will also be responsible
for publicizing the EMUS and its projects.
5. Temporary Offices
The President, with the advice of officers and members, will determine if any temporary offices are necessary for the duration of his or her term, and will appoint individuals to fill those offices. The President should charge any temporary officers with a statement of their duties and responsibilities.
6. Meeting Conduct
EMUS meetings shall follow procedures mandated by this Constitution, and otherwise normally adhere to Robertís Rules of Order.
7. Amending the Bylaws
These bylaws may be amended by the method set forth in Article VIII of the EMUS Constitution.